Region 9: 2018 Meeting Minutes (3/8)

 

HSTP REGION 9

Quarterly Meeting Minutes

March 8, 2018

 

Attendees:

Natalie Backstrom	Opportunities for Access Center for Independent Living-Mt. Vernon
Melissa Schilling	Central Il. Public Transit-Effingham
Lisa Hurt	Opportunities for Access Center for Independent Living-Mt. Vernon
Susan Thomas	Madison Co. Transit\Agency for Community Transit-Edwardsville
Joe Domer	Madison Co. Transit\Agency for Community Transit-Edwardsville
Sherri Bassen	South Central Transit-Centralia
Kimberly Rogers	Macoupin Center for Developmentally Disabled-Carlinville
Jennifer Rigg	Macoupin Center for Developmentally Disabled-Carlinville
David Riegel	Fayco\Fayette Co. Board-Vandalia
Kelly Emelander	Il. Valley Rehab-Gillespie
Sara Berkbigler	Main St. Community Center-Edwardsville
Lacey Miller	Tri-County Rural Transit-Jerseyville
Sherry Hicks	Fayco-Vandalia
Jill Jones	Bond Co. Transit-Greenville
Barb Nelson	Community Link-Breese
Stan Krushas	Il. Emergency Management Agency-Fairview Heights
Allan Davis	Bond Co. Emergency Management Agency-Greenville
Terri Finn	HSTP Coordinator-Salem

 

The quarterly HSTP meeting was called to order at 11:00 A.M., by Chairman David Riegel, at the Bond Co. Sr. Center in Greenville.  David called for all present to introduce themselves.   

 

The minutes from the December 14^th meeting were reviewed.  Jill Jones made a motion to approve those minutes.  Susan Thomas seconded the motion.  Motion carried, Susan Thomas asked that a correction be made her agencies name.  It should be Agency for Community Transit.  Minutes approved and Terri Finn will make this correction. 

 

Guest Speaker- Stan Krushas, Il. Emergency Management Agency, Region 8 Coordinator:

Stan started his program by discussing how to protect ourselves and introducing the Bond Co. EMA Director, Allan Davis.  Families should have a protection plan that would include parents, children, siblings and other relatives.  This plan should include; 1) a contact person or place that families can check for contact information to be displayed.  2) A meeting point (reunification) where everyone in the area can meet after\during a disaster. 3) A home repair\emergency kit that would have things like duct tape, tarp, basic tools, 3-10 day food supply and water. 4) Important documents like a will, power of attorney, prescriptions.  More ideas for a plan can be found on the IEMA website. 

Next, Stan & Allan discussed protecting others.  How do agencies programs run on a daily basis?  Client\agency plans should be in place and could include; 1) Consider how the agency operates in adverse weather.  2) Evacuations-where will your clients & staff go?  Who will take them?  3) Special needs-Will electricity be needed for specialized equipment (oxygen, etc.)? 4) Communication- Who is the contact\point person?  Where does communication start (phone tree)? 

Then we discussed family vs. client safety.  Stan stated that family comes 1^st.  Agencies should have a 3 layer succession plan of responsible parties to allow staff to be covered in emergency situations.  Agencies should always keep the local EMA informed of plans and contact changes to better protect clients. 

Stan and Terri Finn provided instances of how transit has been called upon in emergencies.  All agencies were encouraged to meet with local EMA to discuss plans & have a memorandum of understanding (MOU) in place to be of assistance to EMA in emergency situations.       

 

General Discussion:

·         Agency Information\Updates:

o   Lacey Miller reported that the joint procurement that Tri-County Rural Transit and some other public providers have been working on, for CTS software, is still having problems so the group is reapplying for capital funds in hopes of getting the software.  Lacey also reported that TCRT did get new vehicles from a capital grant bringing their fleet to 18 vehicles. 

o   Kim Rogers informed that committee that this is her last meeting as she will be leaving MCDD to take another job.  She introduced Jennifer Rigg as her replacement.

·         New Business:

o   Lacey Miller also informed the committee that Jersey Co.’s new enterprise zone    is planned to increase jobs in the county by 1000.  The Rte. 67 corridor (Interstate 255 extension) between Madison & Green counties should start construction soon.

o   CVP applications-Terri Finn informed the committee that applications were supposed to be posted on the IDOT website around 3\1.  Per Mike Healy, IDOT’s tech team has been dragging their feet on getting it posted but Mike will send an email to everyone as soon as it is available.

o   Award letters of 2017 vehicles-Terri Finn reported that HSTP Coordinators were given an award list quite some time ago but award letters are not going out for some reason.  Jill Jones stated that it may be due to GATA issues.

 

·         Next meeting:

o   The next meeting will be on May 10^th at the Glen Carbon Sr. Center.  Terri Finn reminded the committee that this will be the CVP information meeting.  Any agency that plans to apply will need to fill out the information form that she will be sending out to everyone.  This form will need to be returned to her and she will share them with committee members before the May 10^th meeting.  Applicants should be prepared to give a synopsis of their request and answer questions that the committee might have for them.  Terri will collect the comment forms after the meeting and use everyone’s notes as she scores applications on their coordination efforts.

·         Adjourn:        

o   Lacey Miller made a motion to adjourn.  Jill Jones seconded the motion.  Meeting adjourned at 11:45am.